The Do’s & Don’ts of Planning a Party


First things first…

Do ask yourself some questions, like:

  • Who is the party for? (business, family, friends)
  • What’s the reason for the party? (theme, birthday, special occasion)
  • When is the party?
  • Where is the party going to be?
  • How many people are you inviting?
  • What type of party is it? (brunch, lunch, dinner, hors d’oeuvres, dessert, buffet, sit-down meal)

This will help you decide on key party details.


Don’t forget to ask people to RSVP

It will make planning the party (like providing food, drinks, seating, facilities, etc) a lot easier if you know roughly how many people will be attending. Send out electronic or postal invites and ask people to RSVP at least 1 week before the party.


Do make sure your well-stocked with food and drinks

Once you know how many people are attending (by asking them to RSVP!) you can then figure out how much food and drinks to provide. It’s always a good idea to over-estimate food quantities, just in case there are surprise guests or the party goes longer than planned.

Don’t think you’ll have enough room in the fridge? It’s a good idea to have back-up refrigeration, like a mobile cold room or refrigerated vehicle; that way you can safely and easily store everything you need for the party without any hassle.


Don’t overcomplicate things

You don’t want to spend the entire party cooking for your guests or putting the finishing touches on dessert. Keep dishes simple and, if possible, prepare everything in advance so all you have to do is heat it up or unwrap it and put it on the table.


Do create a playlist

Music is very important to the atmosphere of your party. In the same way that you don’t want to spend the entire party preparing food, you don’t want to spend it trying to decide on the next song to play.

Make a playlist beforehand with music that you think will suit the vibe of the party, and remember to include plenty of crowd pleasers, as well as your own favourites.

You can make a playlist on services like Spotify or iTunes.


Don’t leave too much to the last minute

“The party is tonight, time to ask around to see if anyone has spare chairs!”

That’s a sure fire way to be stressed out at your own party.

Make sure you’ve organised everything well in advance, that way you can actually relax and enjoy your party.


Do enlist help

Don’t think you can do it all by yourself? Don’t be afraid to ask for help. Ask friends or family that are attending the party to help you tick something off your list.

If your planning a large event with lots of guests, it might be a good idea to bring in the experts, like caterers, party planners, bar and wait staff, etc.